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This website uses cookies to better the users experience while visiting the website. As required by legislation, where applicable this website uses a cookie control system, allowing the user to give explicit permission or to deny the use of /saving of cookies on their computer / device.

What are cookies?

Cookies are small files saved to the user's computers hard drive that track, save and store information about the user's interactions and usage of the website. This allows the website, through its server to provide the users with a tailored experience within this website.

Users are advised that if they wish to deny the use and saving of cookies from this website on to their computers hard drive they should take necessary steps within their web browsers security settings to block all cookies from this website and its external serving vendors or use the cookie control system if available upon their first visit.

Disabling Cookies

If you would like to restrict the use of cookies you can control this in your Internet browser. Links to advice on how to do this for the most popular Internet browsers are provided below for convenience and will be available for the Internet browser of your choice either online or via the software help (normally available via key F1).

Privacy and cookie policy

This policy sets out how the Polwarth Pre-Loved Sale (“we”, “our” and “us”) uses and protects personal information that you give us when you visit or use our website and other services such as our sales that refer or link to this privacy policy. We and this website complies to the GDPR (General Data Protection Regulation) which comes into affect from 25 May 2018. We will update this policy accordingly after the completion of the UK's exit from the European Union.

 

Further explanations may be provided for specific pages or features of this website or of our services in order to help you understand how we and this website interact with you and your computer / device in order to serve it to you. Our contact information is provided if you have any questions.

 

The Polwarth Pre-Loved Sales are run by a voluntary committee of 7 Edinburgh mums and during the sale days, we are supported by an additional group of 50-70 volunteers. We at the Polwarth Pre-Loved Sale are committed to handling, processing and storing your data securely in the course of delivering our sale events. 

 

We have never and will never share your information with third parties without your explicit consent and we will take every caution possible to keep your data safe.

 

 

1. INFORMATION ABOUT YOU

 

Using your information allows us to deliver the Polwarth Pre-Loved Sales.

 

 

We may collect your personal data in the following ways:

  • From data that you provide online via our online forms through our website and services such as JotForm (such as your name, contact details, e-mail address etc.) when you register to be a seller or a volunteer;
  • From your interaction with and use of our online services including Facebook and Twitter feeds;

 

What we collect:

 

We may collect the following information:

  • Name;
  • Contact information such as an email address, postal address and telephone number;
  • Bank information if you are a seller and wish to be paid by BACs transfer;
  • Photographs or videos captured at at the sales; 

and

 

We use your information to:

  • Enable us to deliver the twice yearly Polwarth Pre-Loved Sales;
  • Respond to any queries submitted via the website or email or telephone;
  • Ensure that content from the website is presented in the most effective manner for you and for your computer

 

2. LEGAL GROUNDS FOR PROCESSING

 

We will only collect, use and otherwise handle your personal data when we have legal grounds for doing so. The common grounds will be:

 

Legitimate Interest

 

Forms

When you enter your information in a form (such as your name, address, email address and contact number), we specify the purpose and future use of this information within the form itself. An example would be registering to be a seller at our sales or registering to be a volunteer. 

 

Consent

 

Mailing Lists

You can subscribe on the website to receive further information from us through our e-newsletter which keeps you updated with news related to the sales only. By subscribing through the website you consent to the collection, storage, use and transfer of your data by us in accordance with the terms of this Privacy Policy. You can withdraw your consent at any point by clicking on the ‘click here to unsubscribe’ link provided in our emails or by contacting us directly.

 

 

3. COOKIES

 

Use of Cookies

This website uses cookies to better the users experience while visiting the website. As required by legislation, where applicable this website uses a cookie control system, allowing the user to give explicit permission or to deny the use of /saving of cookies on their computer / device.

 

What are cookies? 

Cookies are small files saved to the user's computers hard drive that track, save and store information about the user's interactions and usage of the website. This allows the website, through its server to provide the users with a tailored experience within this website.

 

Users are advised that if they wish to deny the use and saving of cookies from this website on to their computers hard drive they should take necessary steps within their web browsers security settings to block all cookies from this website and its external serving vendors or use the cookie control system if available upon their first visit.

 

Disabling cookies

If you would like to restrict the use of cookies you can control this in your Internet browser. Links to advice on how to do this for the most popular Internet browsers are provided below for convenience and will be available for the Internet browser of your choice either online or via the software help (normally available via key F1).

 

Internet Explorer http://windows.microsoft.com/en-GB/windows7/Block-enable-or-allow-cookies 

 

Google Chrome https://support.google.com/chrome/bin/answer.py?hl=en-GB&answer=95647&p=cpn_cookies 

 

Mozilla Firefox http://support.mozilla.org/en-US/kb/Blocking%20cookies 

 

Apple Safari http://docs.info.apple.com/article.html?artnum=32467 

 

 

4. LINKS TO THIRD PARTY WEBSITES

 

As we want your experience of our website to be as informative and useful as possible, we provide a number of links to websites operated by third parties (such as the websites of the charities we support).

 

Please be aware that we do not have any control over third party websites and that such third party websites may send their own cookies to users, or otherwise collect data or solicit personal information.

 

We cannot be responsible for the protection and privacy of any information which you provide whilst visiting such third party websites and so these are not governed by this privacy policy. We encourage you to review each third party website's privacy policy before browsing and interacting with the website in question.

 

 

5. DOWNLOADS AND MEDIA FILES

 

Any downloadable documents, files or media made available on this website are provided to users at their own risk. While all precautions have been undertaken to ensure only genuine downloads are available users are advised to verify their authenticity using third party anti virus software or similar applications.

We accept no responsibility for third party downloads and downloads provided by external third party websites and advise users to verify their authenticity using third party anti virus software or similar applications.

 

 

6. CONTACT WITH US

 

Users contacting us through this website do so at their own discretion and provide any such personal details requested at their own risk. Your personal information is kept private and stored securely until a time it is no longer required or has no use.

 

Where we have clearly stated and made you aware of the fact, and where you have given your express permission, we may use your details to send you information through a mailing list system..

 

 

7. MAILING LIST

We operate an email mailing list, used to inform subscribers about the Polwarth Pre-Loved Sales. Users can subscribe through an online automated process where they have given their explicit consent. Subscriber personal details are collected, processed, managed and stored in accordance with the regulations named in 'The policy' above. Subscribers can unsubscribe at any time through an automated online service, or if not available, other means as detailed in the footer of sent marketing messages. The type and content of marketing messages subscribers receive, and if it may contain third party content, is clearly outlined at the point of subscription.

 

Email marketing messages may contain tracking beacons / tracked clickable links or similar server technologies in order to track subscriber activity within email marketing messages. Where used, such marketing messages may record a range of subscriber data relating to engagement, geographic, demographics and already stored subscriber data.

 

Our EMS (email marketing service) provider is MailChimp and you can read their privacy policy here.

 

 

8. YOUR DATA AS A SELLER ( From the Sellers Terms and Conditions)

 

  • In order to register to sell at the Polwarth Pre-Loved Sale, we require the collection of various personal data from you in order to send you your seller's tickets and pack and also to ensure that we can pay you with the proceeds from the items you have sold.
  • We will never share your data with third parties without your explicit permission.
  • The legal basis for the collection of this data is Consent as you have consented for us to have this data in order for you to sell your items at the sale.
  • The data is kept securely on the Polwarth Pre-Loved sale's website host server (Dreamhost's privacy policy can be read here) and in order for the relevant committee members to access it to process your seller registration, it is copied onto a Google document that is only accessed through the Polwarth Pre-Loved Sale's own account. This Google sheet is deleted after each sale and a new registration is required for each sale. Google's privacy policy is here
  • Your email address will be temporarily added to the Polwarth Pre-Loved Sale mailing list (on Mailchimp - privacy policy here) so that we can communicate with you regarding the sale. After the sale, we will ask you if you would like to unsubscribe or if you would like to remain on the list. 
  • If we have paid you by BACs transfer, your information will be stored on our bank account's previous payee list and how Royal Bank of Scotland privacy policy can be accessed here.
  • If you no longer wish to sell at our sales again, please request that your details are removed from our account.

 

8. YOUR DATA AS A VOLUNTEER

 

  • In order to register to volunteer at the Polwarth Pre-Loved Sale, we require the collection of personal data (i.e. contact information) in order to communicate with you about the each sale.
  • We will never share your data with third parties without your explicit permission.
  • The legal basis for the collection of this data is Consent as you have consented for us to have this data in order for you to help sale.
  • The data is kept securely on a web platform called JotForm (privacy policy here) and in order for the relevant committee members to organise volunteer roots, it is downloaded and saved onto the Polwarth Pre-Loved Sale's Google Drive. This Google sheet is deleted after each sale and a new registration is required for each sale. 
  • Your email address will be temporarily added to the Polwarth Pre-Loved Sale mailing list (on Mailchimp - privacy policy here) so that we can communicate with you regarding the sale. After the sale, we will ask you if you would like to unsubscribe or if you would like to remain on the list. 

 

10. RESOURCES AND FURTHER INFORMATION

 

May 2018 - Edited & customised by Polwarth Pre-Loved Sale

About PPLS

The Polwarth Pre-Loved Sales (PPLS) are wholly run by a committee of volunteer mums and a large group of volunteers on the days of the sale.

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