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If you would like to be a seller at the 25 April 2020 sale, please make sure you have read our Guide to Selling and the Selling Terms and Conditions.

The cost of tickets is a donation of £15 + £2.50 (P&P and fees) for 50 tickets then it goes up £3 for every additional 10 tickets to £20.50 for 60, £23 for 70 etc. Please indicate how many tickets you would like. Please note that any payments cannot be refunded should you change your mind. To avoid having to chase up payments from sellers, we require you to pay on registration by PayPal (you do not need to have a Paypal account to pay via Paypal - just choose the Pay with Debit or Credit Card option). 

Once registration and payment is received, we will send you the tickets and your seller number to attach to the items you wish to sell.

PLEASE NOTE: You should receive a confirmation email from us and from PayPal confirming your registration and payment respectively. If you do not receive these, your registration may not have gone through so please contact us ASAP on the email below. 

Any personal data collected below will only be used to process your registration to be a seller at the 25 April 2020 sale and to enable us to send you your seller pack and also for us to pay you the money you have made from the sale. It will not be used for any other purpose. 

If you have any questions, please contact This email address is being protected from spambots. You need JavaScript enabled to view it.

Thank you!


Polwarth Pre-Loved Sale committee

Please enter information on this form to register and make payment for Sellers Registration April 2020  

Total Amount
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What can, and cannot be sold...

  • We can sell:
    • nearly new baby, children and maternity clothes
    • toys
    • jigsaws (must be complete)
    • games (must be complete or marked up with what's missing)
    • baby and nursery equipment
    • cots (but these cannot be sold with mattresses)
    • prams, pushchairs and buggies (only if they carry a permanent safety mark) 
  • We cannot sell:
    • clothes which have a drawstring
    • hand-knitted toys
    • baby walkers on wheels
    • mains electrical goods (but battery operated ones are fine)
  • We reserve the right not to display items which are of poor quality. These will be removed from the sale and put aside for collection at the end of the sale. 


Before the sale:

  • If you would like to be a seller please register to be a seller using the Sellers Registration Form. Please note sellers places are allocated on a first come first serve basis and must be paid for at the point of registration. 
  • Each seller makes a donation for a book of tickets for a fixed price (currently 50 tickets cost £15.00 +£2.50 P&P and fees). Sellers can choose to buy additional books of 10 tickets at £3 per 10 tickets up to a total of 100 tickets.
  • Once payment is made tickets will be posted out and seller number allocated. We will provide all envelopes and postage for the tickets (part of the £2.50 P&P+fees added on).
  • The seller fills in the tickets with their allocated seller number, a brief description of the item, its price and then they attach the ticket to the item to be sold.
  • All items to be sold are delivered to the selling hall on the Friday (19.00-20.30) before the sale. Sellers must put out their own items.  Last entry to the hall is 20.30 and all sellers must be out of the hall by 21.00. Please come with enough time to put out your items. 


During the sale:

  • On the Saturday (Sale Day!), the doors open to allow the (long!) queue of buyers in.
  • After buyers have selected items they wish to purchase, they take them to the "tills" where the tickets are removed and totalled up. The buyer pays the total price and then leaves with their goods.
  • Although we try to deter theft, some theft does unfortunately occur during the sale. Items are put into the sale at the seller's own risk.
  • At the end of the sale, any items that are left unsold are sorted according to the sellers' numbers. These must then be collected by each seller between 13.45 and 14.15 on the Saturday afternoon.
  • Please do not enter the hall before this time, this is for the safety and security of your items. 




After the sale:

  • All the tickets that have been removed from items that were sold are then carefully sorted according to the sellers' numbers. We aim to make a bank transfer to each seller for the total value of the goods that they sold within 10 days of the sale happening.
  • 10% commission is charged on all sales over £25, which goes entirely to the nominated charities.



By choosing to sell at the Polwarth Pre-Loved Sales, you agree to the following terms and conditions.

1. You will read and adhere to the guidance given in the Guide to Selling. Any sellers not adhering to the guidance may be barred from future sales. 

2. Your items are put into the sale at your own risk and the Polwarth Pre-Loved Sale cannot be held responsible for any theft or damage that may occur

3. You will collect any unsold items after the sale at 13.45-14.15 on the Saturday. The Polwarth Pre-Loved Sale do not have any access to storage and cannot store items for sellers. Any sellers who do not pick up their items may be barred from future sales

4. The Polwarth Pre-Loved Sale reserves the right to remove any items of poor quality put out on sale. These items will be put aside and returned to the seller at the end of the sale. Sellers who persistently put out poor quality items may be barred from future sales


  • In order to register to sell at the Polwarth Pre-Loved Sale, we require the collection of various personal data from you in order to send you your seller's tickets and pack and also to ensure that we can pay you with the proceeds from the items you have sold.
  • We will never share your data with third parties without your explicit permission.
  • The legal basis for the collection of this data is Consent as you have consented for us to have this data in order for you to sell your items at the sale.
  • The data is kept securely on the Polwarth Pre-Loved sale's website host server (Dreamhost's privacy policy can be read here) and in order for the relevant committee members to access it to process your seller registration, it is copied onto a Google document that is only accessed through the Polwarth Pre-Loved Sale's own account. This Google sheet is deleted after each sale and a new registration is required for each sale. Google's privacy policy can be accessed here
  • If you are not a member of our mailing list, your email address will be temporarily added to the Polwarth Pre-Loved Sale mailing list (on Mailchimp) so that we can communicate with you regarding the sale. After the sale, we will ask you if you would like to unsubscribe or if you would like to remain on the list. Mailchimp's privacy policy can be read here.
  • If we have paid you by BACs transfer, your information will be stored on our bank account's previous payee list, the Royal Bank of Scotland privacy policy can be accessed here. If you no longer wish to sell at our sales again, please request that your details are removed from our account.

Please remember that this is a volunteer run event to help raise money for local charities and good causes. It is not a commercial operation and therefore co-operation from everyone involved to make the event run smoothly for everyone is greatly appreciated. If you have any questions about the above, please This email address is being protected from spambots. You need JavaScript enabled to view it.

All sales are run on a non-profit basis with all proceeds going to local charities or other worthy causes.

Typically, over 7800 items are sold in total over the two sales!

The Polwarth Preloved Sale depend on the fantastic preloved items our sellers bring to us to sell. Sellers are not expected to sell their items from their own table during the sale, you are only required to price up your items and drop them off at the church on the Friday before the sale.  You will also be required to pick up any unsold items after the sale.  

Seller places are open to previous volunteers.  If you would like to have the opportunity to sell at future sales please register as a volunteer.


About PPLS

The Polwarth Pre-Loved Sales (PPLS) are wholly run by a committee of volunteer mums and a large group of volunteers on the days of the sale.

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